Charity Bookkeeping Service

Bookkeeping shouldn’t be the bottleneck in your charity’s financial management. While you focus on delivering your mission and meeting your charitable objectives, we ensure your financial records are accurate, compliant, and ready for whatever you need – whether that’s trustee reports, funder updates, or year-end accounts.

Why Accurate Bookkeeping Matters for Your Charity

Your bookkeeping isn’t just about recording transactions. It’s the foundation of every financial decision your charity makes. When your books are accurate:

• Trustees can make informed decisions based on reliable management accounts

• Funder reports are accurate and timely, maintaining crucial relationships

• Year-end accounts preparation runs smoothly with clean, organized records

• Charity Commission compliance becomes straightforward, not stressful

• Audits and reviews are stress-free with properly documented transactions

One bookkeeping error doesn’t stay isolated – it flows through to your management accounts, trustee meetings, and regulatory filings. That’s why precision matters.

Our Outsourced Finance and Bookkeeping Services

As part of our outsourced finance team and virtual finance office, we provide comprehensive bookkeeping services that keep your charity’s finances running smoothly:

Purchase Ledger

We keep your purchase ledger current and accurate, tracking all incoming goods and services to maintain clear financial records that feed into your monthly management accounts.

Payments

Our team manages all payment processing efficiently, ensuring timely and accurate processing of outgoing funds, including payroll processing for charities.

Sales Ledger

We maintain an accurate sales ledger, tracking every sales transaction to provide clear, up-to-date financial records used in your monthly management accounts.

Receipts

All receipts are managed and organized systematically, ensuring they’re correctly recorded and easily accessible for audits and reviews, supporting your financial audit preparation.

Bank Reconciliation

Regular bank reconciliations ensure your bank statements match your financial records. We identify and resolve discrepancies promptly, keeping everything aligned with charity commission compliance requirements.

Balance Sheet Reconciliation

Our balance sheet reconciliation service ensures all accounts are accurately represented, providing a clear picture of your financial health for year-end accounts preparation.

Ledger Reconciliation

We handle reconciliation of all ledgers, ensuring every transaction is accounted for and correctly balanced in support of restricted funds management.

Record Keeping

We meticulously document all financial transactions, ensuring accuracy and compliance with regulations, aligned with our charity accounting service.

Part of Your Complete Finance Solution

Our bookkeeping service integrates seamlessly with our broader outsourced finance and virtual finance office offering. Clean, accurate bookkeeping feeds into management accounts, supports audit preparation, enables proper restricted funds management, and ensures ongoing Charity Commission compliance.

Work With Specialists Who Understand Charity Finance

We don’t just process transactions – we understand how charity finances work. We know the importance of restricted vs unrestricted funds. We understand what trustees need to see in management accounts. We know what auditors look for and what the Charity Commission requires.

Ready to ensure your charity’s bookkeeping is accurate and compliant?

Contact us to discuss how our outsourced finance and bookkeeping services can support your charity’s financial management needs.